A Plan for the Implementation of Enterprise Resource Planning (ERP) for the State of Texas
The ERP Plan
Background, Purpose and Charge
In May 2007, the 80th Texas Legislature passed House Bill (HB) 3106, which addressed the concept of ERP for the state of Texas. From a practical standpoint, the term ERP for the state of Texas refers to an integrated software package that provides functionality similar to that offered in the existing statewide administrative systems (e.g., USAS, SPA, USPS, SPRS), as well as critical additional functionality currently provided by agency and institution of higher education administrative systems. The scope of this ERP project follows the definition stated in §5.300 Enterprise Resource Planning of Title 34 Texas Administrative Code effective Jan. 8, 2008. That definition excludes higher education student system administrations as well as community colleges.
HB 3106 requires the Comptroller to set clear standards for the implementation of ERP software for the State. The Legislation also requires the Comptroller to establish and coordinate an Enterprise Resource Planning Advisory Council (established Feb. 8, 2008) charged with the development of a plan that contains key requirements, constraints and alternative approaches for the Comptroller’s implementation of ERP standards, including related core functionality and business process reengineering requirements.
HB 3106 establishesthe Advisory Council members as the Department of Information Resources (DIR), Health and Human Services Commission (HHSC), Information Technology Council for Higher Education (ITCHE), Texas Comptroller of Public Accounts, and two State agencies selected by the Comptroller with fewer than 100 employees (Texas Commission on the Arts and Texas Soil and Water Conservation Board).
The Advisory Council adopted guiding principles fundamental to the ERP Plan. Those principles are as follows:
- Through workgroups and committees, we will engage statewide agencies and institutions of higher education in the project;
- We will establish and implement standardized business processes where possible;
- We will establish and implement common data standards where possible;
- We must ensure future ERP system projects are compatible with statewide standards;
- We will not throw out what works; and
- We will adapt our processes to the software rather than the software to our processes when possible.