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A Plan for the Implementation of Enterprise Resource Planning (ERP) for the State of Texas

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The ERP Plan

Key Requirements and Functionality

HB 3106 defined the organizational scope to include all State agencies and institutions of higher education, and the functional scope to include the following application areas:

  • General Ledger;
  • Accounts payable;
  • Accounts receivable;
  • Budgeting;
  • Inventory;
  • Asset management;
  • Billing;
  • Payroll;
  • Projects;
  • Grants; and
  • Human resources, including administration of performance measures, time spent on tasks and other personnel and labor issues.

Though not included in HB 3106, the following functional areas were added to the plan scope:

  • Procurement. The functionality is an integral component of an ERP system and procurement falls within the Comptroller’s authority. Procurement is the functional area that typically obtains the greatest process efficiencies and potential cost savings in the transition to an integrated ERP system.
  • Fleet Management. Fleet management functionality is required to address the Texas Comptroller of Public Accounts (Comptroller or Comptroller’s Office) Rider 16, GAA 2008-2009, which requires the Comptroller to implement and maintain a state fleet data management system for agencies to report fleet operating expenses and uses, as required by Chapter 2171.101, Government Code. The system must be accessible through a Web-based interface, provide forms for efficient entry of data required by the State Vehicle Fleet Management Plan, allow agencies to batch load relevant data from internal legacy systems, provide fiscal and managerial reports for both direct asset management and oversight needs, and be flexible enough to accommodate future agency or legislative needs.
  • Data Warehousing. It is assumed that a statewide data warehouse is required in order to provide functionality necessary to meet the state’s present and future analysis and reporting requirements, and to address the Comptroller’s new standards for transparency and accountability in state spending.

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