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CAPPS Modules

The main CAPPS modules (Core) provide agencies with the key functionality needed to operate as CAPPS Financials and/or CAPPS HR/Payroll agencies.

Agencies have the option of implementing additional CAPPS modules (Non-Core) beyond the requisite suite of Core modules.

CAPPS Financials Modules

The CAPPS Financials baseline application is centrally managed by CPA and contains four Core modules and five additional Non-Core modules.

Core Module Description Benefits
Accounts Payable Maintains transaction and vendor data while invoices are paid in a centralized system, including matching (verification) with purchase orders and receiving. Integrates with the current statewide vendor and accounting systems.
  • Ensures through automated reconciliation that agencies only pay for goods and services that were ordered and received.
  • Provides a rigorous audit trail for vendor and voucher information.
  • Provides a single, centralized source for transaction data.
Asset Management Provides a fully integrated asset information system, including integration with the Requisitions, Purchasing, Receipts and Accounts Payable modules.
  • Reduces redundant data entry and simplifies asset maintenance and reconciliation.
  • Adheres to Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) rules and statutory reporting.
  • Allows agencies to track non-financial asset information like physical movement, location and custodians.
General Ledger/Commitment Control Provides efficient and flexible processing of financial data with real-time controls to ensure data accurately meets agency reporting requirements.
  • Enables flexible reporting to meet federal, state and agency-specific requirements.
  • Provides real-time check of transactions against appropriation, organization, project budgets and management of encumbrances and pre-encumbrances.
  • Enables efficient processing of general ledger data through various delivered data entry functions and features.
  • Allows for comprehensive budget inquiry with drill-down-to-source-transactions capabilities.
Purchasing/eProcurement Improves processing efficiency for the purchase of goods and services (including requisitions) with electronic approvals, contracts, purchase orders and receipts. Ensures statewide policy compliance through data validation and integration of documents within the procurement lifecycle.
  • Provides a centralized source of transaction processing.
  • Enhances traceability and visibility for the entire transaction lifecycle.
  • Enables integration with the Accounts Payable, Asset Management, Commitment Control/ General Ledger modules.
  • Facilitates internal agency and statewide reporting such as Historically Underutilized Business (HUB) data for oversight entities.
  • Integrates with the LBB Contracts Database. Identifies LBB-reportable contract records and submits the required data daily to the LBB.
Non-Core Module Description Benefits
Billing/Accounts Receivable Manages the billing process in a single, stand-alone system that integrates with other CAPPS modules including Grants, Project Costing and Customer Contracts.
  • Accelerates bill creation through automated and online bill entry.
  • Leverages receivables functionality to increase efficiency of collections.
  • Focuses efforts on data analysis rather than data collection and produces a diversity of delivered reports.
  • Delivers timely information to customers through automated invoice, statement and dunning letter generation.
Customer Contracts Manages revenue-generating contracts and creates billing actions. Revenue recognition may be managed by Customer Contracts or General Ledger, depending on agency need. Requires integration with Billing, Accounts Receivable and Project Costing for rate-based contract activities based on cost collection.
  • Tracks all contractual revenue.
  • Tracks all contractual agreement revenue and grant awards (if utilized with Grants).
  • Tracks milestones according to costs (rate-based cost items are collected by the Project Costing module).
  • Fully tracks revenue billed and received through the Billing and Accounts Receivable modules.
Grants Efficiently and effectively tracks grant activities from a Grantee perspective (applying for grants) through proposal, receipt, milestone-tracking and disbursement. Requires integration with Customer Contracts, Billing, Accounts Receivable and Project Costing.
  • Enables complete proposal tracking and seamless generation of awards in a single source.
  • Automatically interfaces to grants.gov and automates sub-recipient identification and Catalog of Federal Domestic Assistance (CFDA) tracking.
  • Maintains sub-recipient expenditure contracts in the Purchasing (Procurement Contract) module.
Inventory Streamlines inventory processing from receipt to issue in a centralized and integrated system.
  • Provides flexible reporting and analysis tools for managing and tracking inventory.
  • Features automated inventory replenishment triggers and integration with purchasing.
  • Uses express and multi-step order fulfillment processing.
Project Costing Manages cost collection process with a single end-to-end system; integrated with Accounts Payable, Billing, Customer Contracts, General Ledger and Grants.
  • Enables powerful project analysis and reporting through streamlined asset capitalization and robust billing capability.
  • Allows costs collection against a project in a shared repository for an integrated solution.

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CAPPS HR/Payroll Modules

The CAPPS HR/Payroll baseline application is centrally managed by CPA and contains four Core modules and three additional Non-Core modules.

Core Module Description Benefits
Core Human Resources (HR) Increases effectiveness of agency workforce-related business processes by streamlining administrative tasks from onboarding to compensating employees.
  • Web-enabled:
    • Core — accessed by select agency users for non-self-service functionality
    • Portal — central point of entry for self-service users
    • Worklist — displays items for managers’ attention
  • Develops a central repository for employee data and historical records to ensure consistent data across all CAPPS modules.
  • Allows for statewide statutory edits.
Payroll Provides agencies with a data-driven approach to defining and managing diverse payroll requirements for unique agency business policies, in full compliance with state of Texas statutes and policies.
  • Standardizes payroll calculations for earnings, deductions and taxes to ensure all employees are paid timely and accurately.
  • Uses data stored in and created by the Core HR and Time and Labor modules to automatically build pay sheets and accurately calculate employee payments that comply with statutory and CPA payroll policy requirements.
  • Employees can access pay stubs and W2s through Employee Self Service functionality.
Position Management Manages appropriation budget allocations for approved agency positions.
  • Allows appropriation budget allocations to be efficiently managed for approved agency positions.
  • Facilitates tracking of filled versus vacant positions.
Time and Labor Provides agencies with a time management application that efficiently automates time and attendance recordkeeping for the entire workforce.
  • Accesses and manages employee time worked, leave balances and transfers in a single module while providing a rigorous audit trail.
  • Exception time reporting (reporting only when leave is used) minimizes employee time spent entering their timesheet.
  • Through Manager Self Service, managers can approve employee time and run reports on leave used.
Non-Core Modules Description Benefits
Learn Gives agencies the capability to manage course content and report on the status of course completion.
  • Provides learning objectives that let employees learn quickly and effectively.
  • Provides notifications when specific training is due.
  • Maintains class statistics to allow for detailed reporting.
  • Allows agencies to track and report required training.
Performance Management Gives agencies the capability to roll out performance management plans to their entire workforce and measure employee performance based on key indicators.
  • Allows for creation, evaluation and approval of performance documents.
  • Allows for the creating, sharing, aligning, collaboration and evaluation of goals.
  • Allows supervisors to track team goals.
Recruit Gives job applicants the ability to search and apply for job postings online. Applicants can attend to various aspects of the online recruiting process — completing screening questions; viewing interview schedules and accepting job offers.
  • Allows for online management of job requisitions and candidates.
  • Allows applicants to apply for jobs and manage their applications online.
  • Integrates with Core HR.