ProjectONE Report to the 82nd Legislature
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Appendix A: Glossary of Terms
- As-Is workshops
- Sessions held at the beginning of the project (November-December 2009) to
determine the current system environment at each of the participating agencies.
During these 41 workshops, ProjectONE team members met with staff from
each of the participating agencies to document the use and function of existing
systems at those agencies.
- Centralized Accounting and Payroll/Personnel System. The new PeopleSoft-based ERP system currently being implemented at TxDOT, DIR and HHS. This
system will be deployed to all state agencies over the next several years and will
replace USAS, ISAS, USPS, SPRS, SPA and TINS.
- The process of changing computer data from one format to another.
- A change to a PeopleSoft software object. Customization refers to any software
development object such as a report, interface, conversion, enhancement or
workflow. Customizations were identified during the Fit/Gap process and
approved by the Change Control Board (CCB) and Steering Committee.
- An improvement to an existing capability in a software application.
- The process of determining whether a requirement is a “fit” met by existing
PeopleSoft functionality, or is a “gap” that must be resolved with a business
process or policy change, a manual workaround or a customization to the system.
- Functional testing
- The process where each function within a business process is tested (e.g., entering
and saving a requisition).
- Integration testing
- The process where each business process in an application is tested from
beginning to end using scenarios designed to mimic day-to-day operations (e.g.,
- Point of communication between two or more processes or systems.
- Integrated Statewide Administrative System. A customized version of Oracle’s
PeopleSoft Enterprise Financials supported by the Comptroller’s office. ISAS manages accounting, budget preparation, asset management, purchasing and
accounts payables functions.
- The process of grouping customizations approved by the ProjectONE Steering
Committee into groups and categories of importance should there be a need to
reduce the scope of work due to budget constraints. Project management worked
with CCB representatives to label each customization as mandatory, must have,
should have or could have. Ultimately, customizations in the mandatory and
must have categories were approved by the Steering Committee for inclusion in
the first two releases of CAPPS.
- The business need for specific system functionality.
- Sessions held with representatives of all participating agencies to determine the
business needs for system functionality. During these 272 workshops, more than
11,000 requirements were documented for the 20 modules being implemented
for PeopleSoft financials and HR/payroll.
- State Property Accounting System. The property accounting system of record for
Texas state government, administered by the Comptroller’s office.
- Standardized Payroll/Personnel Reporting System. An automated personnel
and payroll batch processing system that processes and maintains personnel and
payroll data for Texas state government, administered by the Comptroller’s office.
Entities may either report to SPRS or use USPS.
- Includes: unit testing, functional testing, integration testing and user acceptance
- Texas Identification Number System. Formerly the Texas Payee Information
System (TPIS), TINS maintains detailed payment information on state payees.
- Unit testing
- The process where developers isolate the smallest piece of testable software in
the application from the rest of the code and determine whether it behaves as
- Uniform Statewide Accounting System. The statewide financial accounting
system the Comptroller’s office uses to monitor, manage and control agency
appropriations, to make payments from funds in the state treasury and to prepare
both cash-basis and accrual-basis financial reports.
- User acceptance
- Evaluation of the software application by end users against the business
requirements defined in the analysis and design stages.
- Uniform Statewide Payroll/Personnel System. An automated system administered
by the Comptroller’s office that processes and maintains personnel and payroll
data for Texas state government. Entities may either use USPS or report to SPRS.
- Sequence of connected steps designed to complete a given process and ensure the
consistent handling of that process.
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