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ProjectONE Report to the 82nd Legislature

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ERP in Texas

Current and future agency participation

Other agencies are recognizing the need to implement ERP, and in 2010, 13 agencies contacted the Comptroller’s office to request evaluation and approval of ERP solutions. These agencies and requests include the following:

Agencies Requesting Approval of ERP Solutions

Agency Purpose
Teacher Retirement System of Texas Replace current financial and budgeting systems with a fully integrated single system
Texas Youth Commission Create procurement system
Texas Historical Commission Implement grants and projects modules
Texas Workforce Commission Upgrade PeopleSoft version 8.8 to 9.0
Texas Veterans Commission Implement Sage MIP
Texas Alcoholic Beverage Commission Implement non-enterprise software to replace HR system
Department of Public Safety Implement new financial and HR systems
Cancer Prevention and Research Institute of Texas Implement CAPPS
Texas State Library and Archives Commission Implement CAPPS or Sage MIP for Financials
Texas Education Agency Upgrade Financials to PeopleSoft 9.1
Texas Parks and Wildlife Department Add budgeting module and upgrade to R12 Oracle e-Business Suite
General Land Office Implement e-Procurement, grants and timekeeping modules
Texas Commission on Fire Protection Implement CAPPS or ISAS

Bringing more agencies onto CAPPS is only possible with additional funding from the Legislature. Therefore, approval for these requests had to be delayed until CAPPS funding becomes available, as approving individual requests for different software programs will perpetuate the state’s existing problem of multiple, incompatible platforms and applications. Ideally, all of these agencies will be brought onto CAPPS in a timely manner.

The legislative appropriation requests (LAR) submitted by the Department of Public Safety (DPS) and Texas Department of Motor Vehicles (TxDMV) for the 2012-2013 biennium include requests for $18.6 million and $4.3 million, respectively, to deploy CAPPS.

Implementing CAPPS for these and future agencies will ensure that Texas moves toward a unified, transparent and efficient statewide accounting and HR/payroll system, rather than a fragmented, ad hoc system that cannot be maintained and upgraded on a regular, long-term basis.

The DPS request is part of the department’s ongoing initiative to create a streamlined IT infrastructure that responds to the changing demands of 21st century law enforcement. This will allow DPS to replace its outdated, mainframe-based financial and HR systems, including an obsolete inventory system based on unsupported technology and a highly customized grants processing system. Implementing CAPPS at DPS will also allow better tracking and draw-down of federal funds for counterterrorism, drug interdiction, border security and other crucial public safety programs.

TxDMV was originally scheduled to implement ERP in the 2010-2011 biennium, but with only four full-time administrative employees on board in fiscal 2010, the newly created agency did not have the bandwidth for a project of this scope. CAPPS will provide TxDMV with fully integrated, automated financial and HR/payroll applications. This will facilitate the independent preparation of the agency’s annual operating budget and year-end financial statements and administer salary, position control and employee data for its 647 full-time employees (FTEs). Establishing effective accounting systems at the department will be essential to operations as the staff takes on the technological and logistical demands of handling 21 million vehicle registrations and 5.4 million titles each year.

The next logical group of agencies to implement ERP, perhaps in the 2014-2015 biennium, would be those now using the Integrated Statewide Administrative System (ISAS) as their accounting system in either the Application Service Provider (ASP) database hosted by the Comptroller’s office, or a version of ISAS the agency has customized to fit its needs. These agencies include the Comptroller’s office, the Texas Department of Insurance, Texas Workforce Commission, Texas Department of Housing and Community Affairs, Texas Education Agency and the five HHS agencies.

The version of PeopleSoft used by non-ASP agencies is no longer supported by the software vendor. Moving these agencies to CAPPS would result in reduced maintenance costs to agencies and the state, eliminating the effort now required when changes have to be made to multiple systems whenever federal or state requirements change.

Possible Implementation Date Agency Components
FY 2012-13 TxDMV Financials + HR/Payroll
DPS Financials + HR/Payroll
FY 2014-15 HHS Agencies Financials
CPA Financials + HR/Payroll
TDHCA Financials + HR/Payroll
TWC Financials + HR/Payroll
TEA Financials + HR/Payroll
TDI Financials + HR/Payroll

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