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ProjectONE FAQs

What is ProjectONE? [+]

ProjectONE evolved from the provisions of Texas Government Code Chapter 2101. This chapter established an Enterprise Resource Planning (ERP) Advisory Council composed of representatives of six state agencies tasked with completing the initial evaluation of statewide accounting systems. The ERP vision included the administration of a state agency’s:

  • general ledger;
  • accounts payable;
  • accounts receivable;
  • budgeting;
  • inventory;
  • asset management;
  • billing;
  • payroll;
  • projects;
  • grants; and
  • human resources, including administration of performance measures, time spent on tasks, and other personnel and labor issues.

ProjectONE will implement a single set of books while eliminating multiple systems, and will provide transparency with appropriate security.

Who is participating in ProjectONE? [+]

To kick off the state's ERP investment, the 81st Legislature, Regular Session, authorized seven agencies to proceed with ERP during the 2010–2011 biennium:

  • the Texas Department of Transportation (TxDOT),
  • the Department of Information Resources (DIR) and
  • the five Health and Human Services (HHS) agencies:
    • Department of Health and Human Services Commission (HHSC)
    • Department of Aging and Disability Services (DADS)
    • Department of Assistive and Rehabilitative Services (DARS)
    • Department of Family and Protective Services (DFPS)
    • Department of State Health Services (DSHS)

DIR and the Central Texas Turnpike System (CTTS), an enterprise fund of TXDOT, implemented CAPPS Financials on Sept. 1, 2011.

The Texas Comptroller of Public Accounts (CPA) and the Texas Department of Insurance (TDI) implemented CAPPS Financials in July 2012.

HHS is scheduled to implement CAPPS HR/Payroll in October 2012.

What is CAPPS? [+]

The Centralized Accounting and Payroll/Personnel System (CAPPS) is a Web-based ERP system that will enable agencies to have real-time access to financial information and provide enhanced reporting capabilities. CAPPS will also replace numerous outdated processes and systems, allowing agencies to better focus their resources on key mission activities.

Why do we need CAPPS? [+]

Our systems currently do what we need them to do at a minimum, but because technology changes so quickly, there are a lot of things that we could be doing better. We can have greater efficiency, with more functionality and more user-friendly tools. With so many people moving to Web-based technology, it’s a natural progression that we move in that direction as well. Our customers are seeking instant access to information, instant results. That’s what this system will give people while also carrying out the Comptroller’s vision for transparency in government.

What functions can be managed in CAPPS? [+]

CAPPS will address a wide range of Financials functions, including:

  • Accounts Payable
  • Accounts Receivable
  • Asset Management
  • Billing
  • Commitment Control
  • Customer Contracts
  • eProcurement
  • General Ledger
  • Inventory
  • Planning and Budgeting
  • Project Costing
  • Purchasing

HR/Payroll functions will include:

  • Candidate Gateway
  • Core HR
  • Enterprise Learning Management
  • Payroll
  • Performance Management
  • Position Management
  • Self-Service
  • Talent Acquisition Management
  • Time and Labor

Which agencies are implementing CAPPS? [+]

ProjectONE consists of two tracks: Financials and HR/Payroll.

CAPPS Financials is currently live and in production at:

  • the Department of Information Resources (DIR) and
  • the Central Texas Turnpike System (CTTS), an enterprise fund of the Texas Department of Transportation.
  • The Texas Department of Insurance (TDI)
  • The Texas Comptroller of Public Accounts (CPA)

HHS is scheduled to implement CAPPS HR/Payroll in October 2012.

How does my agency join CAPPS? [+]

Visit the How to Participate page and follow the instructions there.

When will CAPPS replace USAS?[+]

It will be several years before USAS is replaced with CAPPS. Right now CAPPS is not equipped to replace USAS because it does not include all the edits and functionality required for a statewide accounting system. Significant effort will be required to incorporate the additional edits and functionality and establish CAPPS as our system of record. Until that time, CAPPS agencies will still report to USAS and USAS will not go away until all agencies have implemented CAPPS.

What is the next step for CAPPS?[+]

Several additional agencies have expressed interest in implementing CAPPS and are exploring possible funding options. How much does CAPPS cost?[+]

It depends on the agency, the number of users and the number of customizations required to meet the agency’s needs. The good news is that the price will continue to decrease as more agencies implement CAPPS.

How will the Help Desk work?[+]

For assistance with CAPPS, you can reach the Help Desk at 512-463-CAPPS, or email capps.help@cpa.state.tx.us. The Help Desk is operated by CPA staff and contract staff from CPA’s maintenance vendor.

ERP Reporting Strategies

Where will we store data? [+]

The CAPPS reporting strategy is still being determined. Additional information will be posted soon.

How will agencies access data? [+]

The CAPPS reporting strategy is still being determined. Additional information will be posted soon.

Who is responsible for what? [+]

The CAPPS reporting strategy is still being determined. Additional information will be posted soon.